| STANDARD MANUAL |
|---|
INDEX
| PARTICULARS |
| Manuals |
| Cover |
| Footer |
| Index |
| Chapter/Module/Section-Format |
| Reports |
| Industrial Softener |
| Slide Preparations |
MANUALS These standardised parameters and guidelines are to be
followed while preparing manuals. With appropriate variation, they may also be followed while creating a lengthy document-proposal or backgrounder- for a client. For any clarifications, please contact Corporate Communications, HO.
COVER Size : A4 size Cover : Top sheet of transparent plastic, followed by: Design Indian Art Paper 130 gsm where possible preprinted in the following design: Logo & band identity: Placement: 15 mm from top, 24 mm from right hand side; logo size 70 mm (in colour) Vertical blue band, same width; blue colour of logo; where relevant ,type of manual e.g. Induction/Course Material etc. to appear in reverse in Futura MdBT, 16 pt, all caps, 25mm from bottom, centralised to band width The specific workshop/manual/client name in black, Century Gothic, 16 pt, all caps, centralised to white space and ending 25 mm from the bottom. Back Cover: Should be a standard blue/white plastic sheet Inside Pages: A4 size 280 mm height, 210 mm width, 100 gsm Executive bond paper Binding : White/Transparent spiral binding
FOOTER
Footer : © Copyright IEI/IETR/IEEFL in Century Gothic, 8 pt, upper/lower case, left-aligned, followed by a line, 1 pt. running across the page width.
Name of the computerised file corresponding to the module/section in question in Century Gothic, 8 pt, left-aligned
Page Number, right aligned in Century Gothic, 8 pt
Compiled by________(department name) date in dd.mm.yy format
Century Gothic, 8 pt, upper/lower case, left-aligned
Note: 1) The footer on the Index page will not bear a page number.
2) The footer format particularly may vary depending on the type of
manual e.g. in the case of a document being prepared for presentation to a client, see Alternate Sample
INDEX
The index page should list the contents of the manual in a three column format in the sequence as shown in the specimen attached.
For the index page, Century Gothic in the following font size and style should be used.
| Example | Point Size | Alignment | |
| Heading | Index/Centralised | Upper/Lower | 16 pt.,Bold |
| Sub-heads | Chapter, Title | 12 pt.,Bold,Upper/Lower | Left-aligned |
| Body copy | All other text matter | 11 pt.,Upper/Lower | Left-aligned |
Note
Specimen Index Page
| INDEX | ||
|---|---|---|
| Chapter | Title | Page |
| 1 | The Objective of Standardisation | 1 |
| 2 | Offer | 2 |
| 3 | The Offer Files | 3 |
| 4 | Stationery | 4 |
| 5 | Covering Letter | 5 |
| 6 | Annexures | 6 |
| 7 | Page Format | 7 |
CHAPTER/MODULE/SECTION - FORMAT
Paper : A4 Executive Bond
Margins : Top - 5 cm Bottom - 3.25 cm
Left - 2.5 cm Right - 1.5 cm
Header - 0 cm Footer - 2.45 cm
Gutter - 0 cm
Main Head : Century Gothic, Bold, Upper Case, Centralised, 14 pt
Sub Head : Century Gothic, Bold, Title Case, Centralised, 12 pt
Sub-sub Head : Century Gothic, Bold, Title Case, Left-aligned, 11 pt
Body text : Century Gothic, Left-aligned, 11 pt
Spacing : The Main (Chapter) Head is centralised to the page at 5 cm from the top. After leaving a 1 line
space, a line is drawn across the page.
The Sub Head is placed 2 line spaces below this line, centralised to the page.
Body text after Sub Head is placed, 2 line spaces below, left-aligned.
Sub-sub Heads are placed left aligned, after leaving 2 line spaces.
Body text after Sub-sub Head is placed left aligned, after leaving1 line space.
On continuation pages of a chapter/section/module, the Sub Head/Sub-sub Head or body text as the case
may;be, will start 5 cm from the top of the page.
Numbering: The section head, sub-head and sub-sub-head will all be
numbered. The section head (heading) of each chapter
should be numerically indicated against the title of the
section. [e.g.: 2. DESCRIPTION]
Subsequent numbering will increase by one level. [e.g.:
2.1 Process Description(Sub Head),
2.1.1 Impurities in water
2.1.2 Osmosis and reverse osmosis (Sub-sub Heads)].
Except in the case where it will aid the user, no other text is numbered.
Tables
all text within the columns left aligned.
Standard Footer Format : Detailed earlier.
Standard Sample
7. REPORTS
Before starting a report, ask yourself: make a decision? To recommend a procedure? To report findings background information or will this slow the reader? appendix be a better way to include details? 7.2.1 Title Page 7.2.2 Summary & Terms of Reference (for a long report)
© Copyright IEI /CCD
WRITMAN1.PM5 3
Compiled by CCD 23.07.01
2. INDUSTRIAL SOFTENER
Alternate Sample
This section highlights the need for water softening, the process of softening by ion exchange and description
of the equipment used for softening.
2.1 Process Description
Raw water is termed as "hard" when it contains dissolved salts of calcium and magnesium. Permanent, non-alkaline or non-carbonate hardness is caused by dissolved chlorides, sulphates or nitrates of calcium and magnesium.
The ion exchange softening process involves converting the calcium and magnesium salts into their corresponding sodium salts.
The softening process may be illustrated by the following reaction:
|
Ca(HCO3)2 + 2NaR-> CaR2 + 2NaHCO3 |
|
MgSO4 + 2NaR-> MgR2 + Na2SO4 |
The INDION Industrial Softener comprises a mild
pressure vessel containing ion exchange resin and a set of valves and
Ion Exchange (India) Ltd. BOM/085/IND (Reference No.) 4 (Page No.) 23.07.01 Industrial Softener (Product on offer) XYZ Ltd. (Company Name)